How the mileage reimbursement calculator works
Enter the miles per trip, the reimbursement rate per mile, how many trips you took, and whether each trip is round trip, and the tool totals your reimbursement. It multiplies miles by trips by the rate, doubling the distance if you select round trip, and shows the cost per trip and per hundred miles.
Standard mileage rates
Many employers and tax authorities reimburse driving at a set rate per mile that is meant to cover fuel, wear, insurance, and depreciation. These rates are revised periodically and can differ by purpose, such as business versus medical or charitable driving, so always use the current official figure for your situation.
Tracking your miles
Keep a simple log of dates, destinations, purpose, and miles for each trip, since reimbursement and tax claims usually require records. Round trip mode is handy when you record only the one way distance, and the trips field lets you total a week or month of similar drives at once.
Reimbursement versus actual cost
The standard rate is an allowance, not your exact cost. A fuel efficient car may spend less per mile than the rate, while an older or thirsty vehicle may spend more once maintenance is included. To compare against your real fuel spend, use the fuel cost and MPG calculators. This tool is general information, not tax advice.
Frequently asked questions
How do I calculate mileage reimbursement? Multiply your miles by the rate per mile; this tool also handles trips and round trips.
What rate should I use? The current official rate for your purpose, since rates change yearly and vary by category.
Do I need to log miles? Usually yes, with dates, destinations, and purpose, for reimbursement or tax claims.
Related calculators: Fuel Cost, MPG, Travel Time.